9 Steps to Complete Overseas Notice of Intended Marriage｜Procedure, Points to Note and Follow-ups
People living overseas or in mainland China are also eligible to get married in Hong Kong. But, if neither the bride groom nor the bride can come to Hong Kong to make the marriage application in person within 3-1 months of the intended wedding day, you may consider the alternative of signing the Notice of Intended Marriage overseas and coming to Hong Kong solely for the wedding ceremony.
Please note that the document format and procedure otherwise applicable to a marriage application made in person in Hong Kong do not apply to an overseas marriage application. An Oath’s in-house celebrant will explain to you every step you need to know about overseas marriage applications in this post.
Procedure for Overseas Notice of Intended Marriage
Please complete the following steps and make sure that the signed Notice together with all relevant document reach our office not later 7 weeks before your wedding day because it takes as long as 6 weeks for the Marriage Registry to process your application.
After Booking Confirmed & Deposit Paid
1. Input data for preparation of the Marriage Documents as follows:
- View Marriage Application｜Marriage Documents Online Data Input - Points To Note
- Login An Oath's Website (with your user id and password) to complete "Input Data for Marriage Documents"
- Notify An Oath on completion of data input
- Receive from An Oath your engrossed Overseas Notice of Intended Marriage
2. Upload the following documents for An Oath's 1st verification:
- CompletedInformation Required for Registration of Marriage (MR21B)
- Your Hong Kong identity or travel documents (Please note that the travel documents produced for this application should be the one intended to be used for travelling to Hong Kong for the wedding ceremony)
- Supporting documents relating to the marriage application¹⁺²
- Unsigned Overseas Notice of Intended Marriage on which the marital statues have been circled and handwritten by yourself. Please refer to the following samples and point to note
Where you live｜Sign the Overseas Notice of Intended Marriage
On receipt of the 1st confirmation from An Oath, proceed with the following steps:
As early as 3 months before the marriage date, either one or both of you³ may go to the office of a Notary Public of your residing country to sign the Overseas Notice of Intended Marriage:
- Ask the Notary Public to witness your signature (please note that legalization by the relevant government authorities is unnecessary, just his/her signature, chop and seal as shown in the sample document below)
- Upload the signed Overseas Notice of Intended Marriage for An Oath's 2nd verification
Signing and notarization format in mainland China
- Signing and notarization format in overseas countries other than mainland China
On receipt of the 2nd confirmation from An Oath, proceed with the following steps:
4. Send to An Oath (Unit 1605, Global Gateway Tower, 63 Wing Hong Street, Cheung Sha Wan, Kowloon, Hong Kong; Recipient: An Oath Celebrant Service) by registered airmail the following:
- the original of the signed Overseas Notice of Intended Marriage
- the original/copy of the completed Information Required for Registration of Marriage (MR21B)
- the copies of Hong Kong identity or travel documents
- the copies of your supporting documents relating to the marriage application (as provided before)
5. Pay the balance 50% celebrant service fee and the government fee for $305, and send the payment record via Facebook Messenger or 電郵: [email protected] to An Oath (Payment Methods:https://oath.com.hk/payment-method/ )
Then, An Oath will submit the above documents to Marriage Registry on your behalf on receipt of the documents and your payment.
6. Watch out for a confirmation email from the Marriage Registry (if your case is urgent, the confirmation email will be sent within one to two weeks; otherwise, the confirmation email will be sent about one month before the intended marriage date). Moreover, please notify An Oath when you receive the said email confirmation so that we can keep track of the progress.
Sample of confirmation email from the Marriage Registry :
- For documents other than in Chinese and English, official translation thereof shall be produced. There should be incorporated in the translation a declaration made by the translator (as to his/her name, identity, license registration number, company, occupation, qualification to understand and translate the foreign language into Chinese/English) and duly signed by the translator and dated.
- If the translator's license registration number is not specified on the translation document, the business registration certificate of the translator's company and the business card of the translator (which must indicate the translator as being employed by the translation company).
- If you two are living in different territories/countries, the notice is only required to be signed by one of you (i.e. the one who gives the notice) and witnessed by a Notary Public of the country where the signatory lives.
On Arrival in Hong Kong｜Collect Certificate of Registrar
7. Both of you must go to the Marriage Registration and Records Office in Admiralty together during office hours before the wedding ceremony to deal with the following matters (*which must be handled by both of you personally and no performance of the tasks by an agent or third party will be allowed)
- Present the originals of your Hong Kong identity or travel documents (which should be the travel documents you used for travelling to Hong Kong on that occasion and the same as the copy travel documents you submitted together with the Overseas Notice of Intended Marriage)
- Present the originals of all the supporting documents submitted for the marriage application
- Present the printout of the confirmation email you received from the Marriage Registry
- Sign the relevant statutory declaration, including an affidavit stating that there is no impediment of kindred or alliance, no other lawful hindrance to the marriage and that parent's/parents' or legal guardian's consent is not required
- Marriage Registration and Records Office in Admiralty
- Address: 3/F, Low Block, Queensway Government Offices, 66 Queensway (Admiralty MTR Exit C1)
- Office Hours: Monday to Friday, 8:45 a.m. to 4:45 p.m (public holidays excepted) (As it takes time to complete the formalities, please attend the office before 4:00 p.m.)
- In normal circumstances, the Marriage Registry will hand over to you the Certificate of Registrar on the same occasion.
9. Approve the draft Marriage Certificate prepared by An Oath and receive the contact information of your celebrant.
Not only will our advanced IT system walk you through your marriage application and ceremony preparation, but also our staff plays a proactive role in tracking every step you take to ensure that your wedding ceremony is carried out as planned.
After Marriage｜Legalize the Marriage Certificate with Apostille (If needed for overseas use)
For Mainland China use, please refer to:After marriage ▏Apply for notarization of Hong Kong marriage certificate (if necessary for mainland China)
Certified Copy of Marriage Certificate
Processing time: 7 working days, If you want to expedite the application, you can provide supporting documents such as air tickets. The Marriage Registry will handle it according to individual circumstances.
- Underpaid mail items will not be accepted by the Marriage Registry. For proper delivery of your mail items, please ensure your mail items bear sufficient postage with return address before posting
- All applications submitted by post can also be paid via online
To legalize the Certified Copy of Marriage Certificate with Apostille
- Processing time: about 2 working days (excluding Saturdays, Sundays and public holidays)
- Apostille Service Office, High Court Registry：
- Address：Room LG115, Lower Ground 1st Floor, High Court Building, 38 Queensway, Hong Kong
- Tel：2825 4226
- Opening Hours：Monday to Friday 8:45 a.m. to 1:00 p.m. & 2:00 p.m. to 5:30 p.m.
- The total fee should be: Apostille fee (HK$125 per apostille)+ Registered air-mail fee(HK$15.5)(if the documents are requested to be received by registered airmail)
Related Government Documents
Please note that the above is for general reference only and should not be treated as legal advice. For details, you mayContact Us