2021-11-16 0 Comments

9 Steps to Complete Overseas Notice of Intended Marriage|Procedure, Points to Note and Follow-ups

People living overseas or in mainland China are also eligible to get married in Hong Kong. But, if neither the bride groom nor the bride can come to Hong Kong to make the marriage application in person within 3-1 months of the intended wedding day, you may consider the alternative of signing the Notice of Intended Marriage overseas and coming to Hong Kong solely for the wedding ceremony.

Please note that the document format and procedure otherwise applicable to a marriage application made in person in Hong Kong do not apply to an overseas marriage application. An Oath’s in-house celebrant will explain to you every step you need to know about overseas marriage applications in this post.

Relevant articles:3 Points to Note for Completing the Notice of Intended Marriage|Eligibility, Procedures and Documents Required

 

Procedure for Overseas Notice of Intended Marriage

Please complete the following steps and make sure that the signed Notice together with all relevant document reach our office not later 7 weeks before your wedding day because it takes as long as 6 weeks for the Marriage Registry to process your application.

After Booking Confirmed & Deposit Paid

1. Input data for preparation of the Marriage Documents as follows:

 

2. Upload the following documents for An Oath's 1st verification:

  1. CompletedInformation Required for Registration of Marriage (MR21B)
  2. Your Hong Kong identity or travel documents (Please note that the travel documents produced for this application should be the one intended to be used for travelling to Hong Kong for the wedding ceremony)
  3. Supporting documents relating to the marriage application¹⁺²
  4. Unsigned Overseas Notice of Intended Marriage on which the marital statues have been circled and handwritten by yourself. Please refer to the following samples and point to note

此文件以中文繁體及英文格式顯示,請勿自行把其轉換為簡體字或其他語言,否則香港婚姻登記處不接納你的結婚申請。

Where you live|Sign the Overseas Notice of Intended Marriage

On receipt of the 1st confirmation from An Oath, proceed with the following steps:

As early as 3 months before the marriage date, either one or both of you³ may go to the office of a Notary Public of your residing country to sign the Overseas Notice of Intended Marriage:

  • Ask the Notary Public to witness your signature (please note that legalization by the relevant government authorities is unnecessary, just his/her signature, chop and seal as shown in the sample document below)
  • Upload the signed Overseas Notice of Intended Marriage for An Oath's 2nd verification
    • Signing and notarization format in mainland China

  • Signing and notarization format in overseas countries other than mainland China

On receipt of the 2nd confirmation from An Oath, proceed with the following steps:

4. Send to An Oath (Unit 1605, Global Gateway Tower, 63 Wing Hong Street, Cheung Sha Wan, Kowloon, Hong Kong; Recipient: An Oath Celebrant Service) by registered airmail the following:

    1. the original of the signed Overseas Notice of Intended Marriage
    2. the original/copy of the completed Information Required for Registration of Marriage (MR21B)
    3. the copies of Hong Kong identity or travel documents
    4. the copies of your supporting documents relating to the marriage application (as provided before)

5. Pay the balance 50% celebrant service fee and the government fee for $305, and send the payment record via Facebook Messenger or 電郵: [email protected] to An Oath (Payment Methods:https://oath.com.hk/payment-method/ )

Then, An Oath will submit the above documents to Marriage Registry on your behalf on receipt of the documents and your payment.

6. Watch out for a confirmation email from the Marriage Registry (if your case is urgent, the confirmation email will be sent within one to two weeks; otherwise, the confirmation email will be sent about one month before the intended marriage date). Moreover, please notify An Oath when you receive the said email confirmation so that we can keep track of the progress.

Sample of confirmation email from the Marriage Registry :

 

Remarks

  1. For documents other than in Chinese and English, official translation thereof shall be produced. There should be incorporated in the translation a declaration made by the translator (as to his/her name, identity, license registration number, company, occupation, qualification to understand and translate the foreign language into Chinese/English) and duly signed by the translator and dated.
  2. If the translator's license registration number is not specified on the translation document, the business registration certificate of the translator's company and the business card of the translator (which must indicate the translator as being employed by the translation company).
  3. If you two are living in different territories/countries, the notice is only required to be signed by one of you (i.e. the one who gives the notice) and witnessed by a Notary Public of the country where the signatory lives.

On Arrival in Hong Kong|Collect Certificate of Registrar

7. Both of you must go to the Marriage Registration and Records Office in Admiralty together during office hours before the wedding ceremony to deal with the following matters (*which must be handled by both of you personally and no performance of the tasks by an agent or third party will be allowed)

  • Present the originals of your Hong Kong identity or travel documents (which should be the travel documents you used for travelling to Hong Kong on that occasion and the same as the copy travel documents you submitted together with the Overseas Notice of Intended Marriage)
  • 出示入境證明(樣本參考見下圖)
  • 有效逗留香港許可證明的正本(樣本參考見下圖)

 

  • Present the originals of all the supporting documents submitted for the marriage application
  • Present the printout of the confirmation email you received from the Marriage Registry
  • Sign the relevant statutory declaration, including an affidavit stating that there is no impediment of kindred or alliance, no other lawful hindrance to the marriage and that parent's/parents' or legal guardian's consent is not required
    • Marriage Registration and Records Office in Admiralty
    • Address: 3/F, Low Block, Queensway Government Offices, 66 Queensway (Admiralty MTR Exit C1)
    • Office Hours: Monday to Friday, 8:45 a.m. to 4:45 p.m (public holidays excepted) (As it takes time to complete the formalities, please attend the office before 4:00 p.m.)
    • In normal circumstances, the Marriage Registry will hand over to you the Certificate of Registrar on the same occasion.

 

9. Approve the draft Marriage Certificate prepared by An Oath and receive the contact information of your celebrant.

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Not only will our advanced IT system walk you through your marriage application and ceremony preparation, but also our staff plays a proactive role in tracking every step you take to ensure that your wedding ceremony is carried out as planned.

KNOW MORE

 


Further Information

After Marriage|Legalize the Marriage Certificate with Apostille (If needed for overseas use)

For Mainland China use, please refer to:After marriage ▏Apply for notarization of Hong Kong marriage certificate (if necessary for mainland China)

Certified Copy of Marriage Certificate

    Processing time: 7 working days, If you want to expedite the application, you can provide supporting documents such as air tickets. The Marriage Registry will handle it according to individual circumstances.

    In Person
    • Go to the Marriage Registration and Records Office or a marriage registry, hand in the completedApplication form (MR10) and pay $140
    • Collect the certified copy of marriage certificate at the marriage registry where the application was made, a. by presenting your Hong Kong Identity Card or valid travel document, and b. paying $280 per certified copy.
    • If necessary, you may sign the authorization letter to appoint An Oath to act as your agent to submit the above documents and collect the certified copy of the marriage certificate given that you shall pay An Oath $300 as service fee (exclusive of government charges) and attend the office of An Oath to collect the certified copy of the marriage certificate

    By Post
    • Mail¹ the completedApplication form (MR10), your copy Hong Kong Identity Card or valid travel document and $140 to Marriage Registration and Records Office, 3/F, Low Block, Queensway Government Offices, 66 Queensway, Hong Kong
    • You will be notified to pay $280 per certified copy and airmail postage (if applicable) after the marriage records have been located. The certified copy of marriage certificate will be despatched by post.
    • Payment² should be made by crossed cheque or cashier's order (for local applications) or bank draft (for applications by post from outside Hong Kong) in Hong Kong dollars and payable to "The Government of the Hong Kong Special Administrative Region". Post-dated cheques will not be accepted. No cash should be sent with the application.

    Online
    • Fill inOnlnie Application formand pay $140
    • Collect the certified copy of marriage certificate at the marriage registry where you selected online, by presenting a. your Hong Kong Identity Card or valid travel document, b. the printout of online application acknowledgement, and c. paying $280 per certified copy
    • If necessary, you may sign the authorization letter to appoint An Oath to act as your agent to collect the certified copy of the marriage certificate given that you shall pay An Oath $300 as service fee (exclusive of government charges) and attend the office of An Oath to collect the certified copy of the marriage certificate

    Remarks

    1. Underpaid mail items will not be accepted by the Marriage Registry. For proper delivery of your mail items, please ensure your mail items bear sufficient postage with return address before posting
    2. All applications submitted by post can also be paid via online

      To legalize the Certified Copy of Marriage Certificate with Apostille

        • Processing time: about 2 working days (excluding Saturdays, Sundays and public holidays)
        • Apostille Service Office, High Court Registry: 
              • Address:Room LG115, Lower Ground 1st Floor, High Court Building, 38 Queensway, Hong Kong

              • Tel:2825 4226

              • Opening Hours:Monday to Friday 8:45 a.m. to 1:00 p.m. & 2:00 p.m. to 5:30 p.m.

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          In person
          • Bring along the certified copy of Marriage Certificate for apostille service to the Apostille Service Office, High Court Registry
          • Pay the fee of $125 per apostille at the High Court Accounts Office at LG211, collect the payment receipt, return to the Apostille Service Office and produce the payment receipt in exchange for a collection receipt
          • Collect the apostilled document personally or authorize a person to collect it.
          • If necessary, you can appoint An Oath to act as your agent to submit the above documents and collect the apostilled copy of the marriage certificate with apostille given that you shall pay An Oath $300 as service fee (exclusive of government charges) and attend the office of An Oath to collect the apostilled copy of the marriage certificate

          Overseas Application
          • Mail the certified copy of Marriage Certificate with the bank draft¹ (in Hong Kong currency) payable to ‘Government of Hong Kong SAR’ $125 per apostille to the Apostille Service Office, High Court Registry;No cash should be sent with the application
          • The apostilled document will be sent to you normally by ordinary air-mail or registered air-mail (at your expense where the additional fee should be included in the bank draft)

          Remarks

          1. The total fee should be: Apostille fee (HK$125 per apostille)+ Registered air-mail fee(HK$15.5)(if the documents are requested to be received by registered airmail)


            Further reading: 

            3 Points to Note for Completing the Notice of Intended Marriage|Eligibility, Procedures and Documents Required

            Marriage Application|Document Samples


            Related Government Documents

            Information Leaflet for the Marrying Parties

            Code of Practice for Civil Celebrants of Marriages

            Registration of a Marriage – Immigration Department

            Please note that the above is for general reference only and should not be treated as legal advice. For details, you mayContact Us